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4 Feb 2019

Contract Switchboard operator and office administrator

Crimson Line – Posted by CrimsonLine Cape Town, Western Cape, South Africa

Job Description

Job responsibilities and duties:

The 4 main areas of responsibilities are office management, data capturing, assisting the Financial Manager and sales.

The duties include:

– Manage incoming calls and visitors; monthly purchases of consumables, staff refreshments and stationery; arrange office and vehicle maintenance; filing; collect mail from the post box.

– Data capturing of the following: daily time sheets and workshop hours as submitted by engineers; weekly support targets; petty cash receipts; fuel receipts and vehicle log books; new suppliers as well as customers on QuickBooks; and receiving and importing supplier stock on QuickBooks.

– Assisting the Financial Manager with the printing of the weekly and monthly billing reports; exporting individual monthly SLA reports.

– Handling the annual anti-virus renewals; assisting with quotations to clients as well as processing orders and related documents; and closing off the procurement process by handing it over for scheduling.


  • Basic understanding of IT as a service offering
  • Previous experience as an Office Administrator in a fast-paced, commercial environment, providing support at a senior level
  • Basic understanding of Accounting/Bookkeeping and payroll principals
  • Good knowledge of basic IT concepts
  • Self-starter with the ability to manage your own time
  • Sound knowledge of the full MS packages, particularly excel and outlook
  • Experience handling sensitive and/or confidential information in a professional and discrete manner
  • Excellent communicator – both written and verbal
  • Strong attention to detail
  • Able to work under pressure and a good team player
  • Keen to learn & pick up new skills
  • Experience building strong relationships both internally and externally with peers and clients

How to Apply

Please email introducing yourself and explaining why you'd be suitable for this position.

Job Categories: Administration Work. Job Types: Contract.

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